HENRY MEYER

Miami, FL (USA)
Role(s):
Founder/Owner/Principal

SCAN2US LLC

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Location: Miami
Industry: Technology/Web
Year Founded: 1996
Number Employees: 1-10 people
Business Stage: Growth (not profitable)
Entity Type: Limited Liability Company
Description: What is Scan2US? Records Management Systems or Document Image Management Systems, have been around for 30 years. As storage costs have dropped so has the prices of these systems. Now with this new evolution of server power, extreme storage and new higher speed internet we are on the cusps how the office of the future will exist. Our software can be leased and installed for around $12,000. Onto a server and appropriate software costing another $12,000 , then the customer handles the security, updates and daily backups…or they can do the same with our service for only $350 per month. For firms with less volume can start at $100 per month which includes 1,000 input pages per month. Of course the costs are incremental based upon volume. The above $350 price was for a law firm with a million pages and input of about 8,000 pages per month. Our software is installed on a firm’s PC connected to the internet. Our software allows for the scanning of documents, OR the printing of documents directly over the internet into a File Room (a name for a database, such as Accounts Payable or Receivable…each has its own list of persons authorized to log into each File Room AND what they are allowed to do). In the File Room they select a folder or create a folder, name the document with any appropriate fields (up to 10…type of document, date, PO, Invoice, Description, Comments). This can be done using either the RemoteScan software or the Print2us software. There is a lot of flexibility to conform to your firm’s needs. The Administrator training takes from 2 – 4 hours…and is normally spread over a couple weeks as questions come up as the system is used. There many options from the use of barcodes to special control over folders, document names and cross reference fields used for locating specific documents. Most users learn how to retrieve documents by just looking at the system, however there are a few tricks that make it even more powerful and those take about 15 minutes of a training video to understand. Of course there is always a lot of power that people don’t realize at first. As time goes on and they are more and more comfortable working from a display instead of paper they begin to realize the potential of what they have. For managers always having access to the files, whether at home, a customer’s or even on vacation can be of great value. Researchers estimate it costs $1,600 to $2,600 yearly costs per 4 drawer filing cabinet. That’s when you include office space, but more importantly staff filing, retrieving and refilling of documents…and of course the additional copies. Experts say that from 1% - 3% of all documents are miss filed manually, whereas less than .1% are misfiled electronically. The average cost to retrieve a misfiled document is $2,300, not counting the cost of time to the executive waiting for it. Besides being a SAAS - Software As A Service – we also allow for individuals and firms to enter into the scanning service bureau business. We have learned that as new customers begins scanning their daily files, telling us they will work backwards to pick up their history files…(URL removed)n they realize they don’t have the free time to scan in their history and request we scan in their history. We can then farm that out to a local firm that will either go to their office and scan or pick up their files and bring them to their office (it might be their home) and scan them into the system over the internet. All they need to go into business is a PC, internet connection and some special training. We envision many, many individuals being in business for themselves. Some of them will bring in new customers which will also add to their income. Please contact me Henry Meyer, (URL removed) (Phone # removed)